EventSage
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Running your business has never been this easy.

Venues, recipes, staff and knowledge live in one library. Pricing, proposals, workflows and the event brief draw from it. The longer you use it, the more it knows.

Caterer plating food at an event
Tray of copper mugs
Wedding tablescape
Look inside

This is what running your business should look like.

Real screens from EventSage, not mockups. Tap through the tools operators use every day.

Quick Quote

A full quote, priced live.

Guests, hours, consumption and staff in. Price, per-guest rate and your real profit out, before you hit send.

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app.eventsage.io/portal/calculator
EventSage Quick Quote screen
01 · Pricing engine

Software that adapts to your pricing. Anyway you want to price.

Six pricing dimensions, bundled freely. Change the guest count or the hours and every line rescales by its own rule. Markup targets by category keep margin intact when costs move, and overhead folds in explicitly or invisibly.

Per itemPer guestPer hourPer guest per hourPer staffPer event
Interactive
Come see what responsive pricing looks like.

Drag the sliders and tap the options. Every line re-prices by its own rule.

Guests100
Hours4 hrs
Staff1 per 75 guests2
Bar stations1
Consumption Level of The Crowd
More drinks means more mixers, ice and cups. Staff and equipment stay put.
$11.75
Per guest
$1,175
Sample total
BundleDry-Hire Bar ServiceThe client supplies the alcohol. You bring everything else.
Select How You Want To Price This
Calculated price$2.94/guest/hr
Your profit margin45%
10%70%
Calculated from your costs · Slide to set your marginPriced so 45% of what the client pays is profit, after every item, staff member and a 5% contingency. Rounded up to $5.
This event bills$1,175$11.75 per guest
Margin $562 · 48%
Raw cost $306Staff inside $308Margin
Inside this bundle · at 100 guests, 4 hrsCostPrice
Bartender × 2Staff inside$308$5902 × (4 + 1.5 setup) hrs × $28/hr · priced at the event’s hours
Mixers, citrus & syrupsPer guest · hr$113$215≈ 400 drinks = 13 quarts × $9
IcePer guest · hr$70$134≈ 200 lb (0.5 lb per guest per hr) = 20 bags × $3.50
Cups & napkinsPer guest · hr$60$115≈ 400 sets (1 per guest per hr) × $0.15
Portable barPer station$18$34≈ 1 use × $18.00/use
Fuel & travelPer event$45$861 trip (fixed count) × $45
Bundle total$614$1,175Each line is priced to keep 45% profit margin, with a 5% contingency on cost. Total rounded up to $5.

Sample bundle with illustrative costs. In EventSage every figure comes from your own items, wages, markup and contingency.

02 · Quotes & proposals

Three ways to present. One source of numbers.

Under 30 seconds

Quick Quotes

Pick core packages, add-ons and staff. A branded PDF or HTML quote is ready to send.

Sent in seconds

Dynamic Proposals

Templates that tailor themselves to event type, menu and tier. Clients pay a deposit, request changes or book a call inline, and pricing is snapshotted so nothing drifts.

Fully designed

Rich Proposal Editor

A page builder for the big ones. Add imagery, upload your own PDFs and drop live quote details in anywhere.

03 · The library

Four modules elsewhere. One idea here.

The same pattern for adding, organizing and attaching to events, so reference data compounds instead of scattering.

Venues

Load-in, parking, ice machine, running water, WiFi and the on-site contact. Apply it to a project and it flows into the brief.

Recipes

Built from your items, so cost is always known. Batching with dilution math, and specs that follow the event to staff.

Staff

Every person, their roles and their shift types — server, barback, bartender — ready to schedule.

Knowledge

SOPs, cocktail specs, handbooks and past proposals. Upload them, or connect Notion, Google Drive, Dropbox or Airtable.

04 · Workflow engine

Automation with manners.

Lead nurture, event production and money, on one timeline. Sequences fire on a new inquiry, a booking, an overdue invoice, a contact gone quiet, or the countdown to event day.

Pauses on replyNever chase someone who already wrote back.
Cancels on bookingPre-booking nudges stop the moment they sign.
Fires onceThe same overdue invoice never sends twice.
Preview firstTest any workflow against real projects before it goes live.
No retro-blastsA 24-hour freshness guard keeps old records quiet.
Plated catering bowl being served
05 · Event brief

The whole event on one page. One click.

Generated from the quote, menu, tasks, staff, venue and attachments. Callouts flag overdue tasks and missing details. When the quote changes, the brief knows it’s stale.

Logistics & call timeMenu with prep methodsEquipment & glasswareStaff roster, acknowledgedTasks by pre-event & day-ofPrint-ready
06 · Staff, inbox & everything else

Staff portals

Each person sees their shifts and every detail, claims open shifts and logs post-event reports. Financials stay hidden.

A built-in client inbox

A branded sending address, provisioned for you. Replies thread to the right project. No Gmail setup.

Relationships, not just leads

Venues, planners and past clients alongside new inquiries, with follow-up reminders and your own tags.

Industry calculators

Alcohol, glassware, keg and batching math, built for the bar rather than bolted on.

Inquiry forms

Embed on your site. Each submission creates a project, sends the matching proposal and starts the follow-up.

Starter templates

Pick your business type, preview the packages, recipes and workflows, apply in one click.

All of it, in one place. Finally.